Timeframes
Background markers that organize long events and help you navigate them
A timeframe is a background marker on a schedule that labels a period of an event, such as Load-In or Show Days. It is not an activity. Where activities are the things that happen at a specific time, timeframes are the context around them: they organize the calendar into phases and give you a fast way to jump to the part of the event you care about.
Timeframes are navigation and visual organization tools, not scheduled activities. They render behind activities and label stretches of the calendar rather than representing something that happens.
Why timeframes exist
Events often span weeks or months, but day-to-day work usually happens inside a handful of meaningful periods. A production might care about a site walkthrough, then load-in, then show days, then load-out, with long gaps in between. Scrolling the calendar to find each of those periods every time is slow.
Timeframes solve this in two ways. They give every important period a label you can click to jump straight to its dates, and they color the background of the calendar so you can tell at a glance which phase any given day belongs to. Load-in, show days, and load-out each read as their own colored band, which makes a long and otherwise undifferentiated calendar immediately legible.
Finding and using timeframes
Timeframes live in the left sidebar of the schedule, alongside the calendar selectors. Selecting a timeframe jumps the calendar directly to that date range, so you can move between event phases without manually navigating.
Creating a timeframe
Creating a timeframe is almost identical to creating an activity. Select the dropdown arrow next to the New Activity button and choose New Timeframe.
Open the timeframe dialog
Select the dropdown arrow beside New Activity in the top-right of the schedule, then choose New Timeframe.
Name the period and set its dates
Give the timeframe a name like Load-In or Show Days and set the start and end that the period covers.
Set visibility
Assign organizers, participants, collaborators, and areas if needed, and decide whether the timeframe is global. The same visibility rules as activities apply.
Mark most timeframes as Global so everyone working on the event shares the same navigation markers. A timeframe that is not global only appears on the calendars of its assigned areas and collaborators.
Editing a timeframe
Because timeframes render as background elements, you cannot click them directly on the calendar. To edit one, find it in the left sidebar under timeframes, open its three-dot menu, and choose Edit.