Comparing & Sharing Schedules
How activities reach the right people and how to view multiple calendars together
A schedule in BackOps is not one calendar. It is many calendars that share the same activities. Your own calendar, the event calendar, each collaborator, and each area all have their own calendar, and a single activity appears on every calendar it is associated with. This page covers how schedules are shared and how to bring several calendars together to compare them.
Sharing happens through assignment
Schedules are shared by association rather than by an explicit "share" action. You gain visibility into an activity by being connected to it. Assigning an organizer, a participant, a collaborator, or an area places that activity on the corresponding calendar, and the people connected to that calendar can then see it.
Because activities are associated rather than copied, a single activity automatically reaches everyone it concerns without creating duplicate entries. What each person can actually see is governed by their permissions, so people see the calendars they have access to and nothing more.
Schedules can also be exported and shared outside the calendar through Dynamic Docs.
The calendar selector
The sidebar on the schedule page works much like the calendar list in Outlook. It groups the calendars you can turn on and off:
- General, which holds your personal calendar and the event calendar
- Collaborators, listing the collaborator calendars you have access to
- Areas, listing the area calendars you have access to
Check or uncheck a calendar to control whether its activities appear on the schedule. Only the calendars your permissions allow you to access show up in the list, so the selector is already scoped to what you are allowed to see.
When you turn on several calendars at once in a standard view, their activities all appear together on the same grid. To see them as separate columns instead, switch to Resource view.
Your personal schedule
Your personal schedule is your own crew member calendar. It holds the activities where you are specifically assigned. It is always present in the sidebar, but it is not permanently on; you can toggle it just like any other calendar.
Comparing calendars side by side
Turning on multiple calendars in Day or Week view layers everyone's activities onto one grid, which is useful for a combined picture but can get crowded. When you need to compare calendars without that overlap, Resource view gives each selected calendar its own column for the day, so you can read several rooms or people against each other at a glance.